Best Practices for Preventing Real Estate Wire Fraud

an image of various electronic screens with locks on each screen

Imagine saving for years to buy a home. After a long search, you find the perfect property, make an offer and it’s accepted. As closing day draws near, you receive an urgent email from someone who purports to be your closing agent/attorney containing pre-closing instructions. You open an attachment to see the address of the home, the name of your title insurance company, the exact dollar amount due from you at closing and detailed wire instructions – all signed by the individual on company letterhead. Someone who claims to be their assistant even calls to make sure you received the message. So you have your bank wire the funds due to the account listed in the wire instructions.  When you show up at closing, however, you find you were duped out of your five-figure down payment and your closing on that dream home is cancelled.

Scenarios like this are playing out across the globe at an alarming rate. According to the Federal Bureau of Investigation (FBI)’s 2022 Internet Crime Report, there were 21,832 Business Email Compromise (BEC) complaints with adjusted losses of over $2.7 billion. The scheme involves fraudsters who use deceptive techniques to hack into the email accounts of individuals and legitimate businesses who wire funds – especially those handling real estate transactions. 

It’s easy to be fooled by cybercriminals if you let your guard down, but with knowledge and preparation, you can avoid becoming a victim.  

Tips for Preventing Wire Fraud

  • Secure your devices and accounts. Securing your computer, phone and mobile devices, and practicing good email and password hygiene can make you less vulnerable to any cybercrime. Click here for best practices.
  • Be vigilant. All parties to a real estate transaction are potential targets. However, cybercriminals tend to prey on older buyers who they believe may have limited knowledge of cybersecurity or wire transfer protocols.
  • Consider using cashier’s checks instead of wiring funds. Your title company can verify checks with the bank prior to funding, which satisfies Good Funds requirements and eliminates your risk of wire fraud.
  • Learn your title company’s process for wiring funds. Many companies have policies against emailing wiring instructions. Ask your closing agent for a list of approved contacts and wiring instructions at the beginning of your transaction. Keep them handy to use as a reference.
  • Slow down. Fraudsters work hard to lull buyers into a false sense of security, so they don’t take the time to scrutinize requests. Always check the sender’s email address for irregularities. When responding to an email, use “forward” instead of “reply.” Typing in a trusted email address lowers your chance of accidentally replying to the cybercriminal that sent you a spoofed email.
  • Be suspicious of any changes to wiring instructions, especially on Fridays or before holidays. Changes to wiring instructions are rare and should only come from your closing agent. Since it takes 72 hours to wire money, fraudsters often request wire changes on a Friday or just before a holiday, so the funds are gone by the time anyone notices.  There is little your financial institution can do to recover funds once they are wired into a new account. 

For more tips and resources for preventing wire fraud, visit our Wire Fraud Flyer #1 and Wire Fraud Flyer #2.

If You Think You Might Be a Victim of Wire Fraud

If you recently complied with a request to change wiring instructions without calling a trusted source to verify the request, you could be a victim of wire fraud and need to act immediately. Click here to learn more.